For the record, we don't absolutely have to hold a meet up in a tourist town where there are a lot of distractions.
We just had a micro-meetup in a town without a single theme park and we had a wonderful time doing nothing. Mostly sitting around talking.
We played cards, we went to a park and grilled burgers, we visited the family of one of the meetup members. That was the extent of our activities last week. But we had the best time. The constant in all our activities was, we sat around and talked a lot.
We could probably have a meet up at any old campground anywhere in the USA. Just make sure there is hot and cold running water and electricity please.
After experiencing this last mini-meetup, I am personally leaning towards something virtual/online if we ever tried anything site-wide. There are just too many moving parts to coordinate, and what's that old saying? 5% of the people in the church do 99% of the work. From what I've seen, meetups or any kind of event are exactly the same way.
I've gone to 3 meetups that were carefully planned out, with most participants coming from across the country, so it was quite a complex ordeal. I went to another that wasn't planned to be a meetup, but a few people just happened to be in the same area at the same time. And this was only with 5-7 people at a time -- I can't imagine trying to actually organize/coordinate even 20 people's schedules and travel plans.
This past meetup made me realize how fortune one is to be a part of a small group in which everyone contributes. I've seen so many situations in my church culture life where someone gets stuck with the bag -- what happens if one person pays a deposit, and not everyone pays them back? What happens when people share rooms, but some will only be staying part of the time? In my experience, what usually happens is that some people wind up paying a lot more than they had expected, and for people who had said they would pay for the whole time, but then partially bailed at the last minute. I understand that things change, but what happens if Sally and Sara planned to split hotel costs for a week, and Sara suddenly says, "Oh sorry, something came up -- I can only stay, and am only goint to pay for 3 nights instead of the 5 that was originally planned." What then is Sally supposed to do?
So I'm always very adamant about trying to keep things fair, which can be very challenging to do.
I'm just very fortunate in that I've been around a lot of people who, if anything, will overpay/overcompensate for any hurdles that arise rather than brush them off as someone else's problem (and payment.)
In past events I've gone to, others made the arrangements -- all I had to do was show up, contribute my part financially towards shelter and food, then crack a lot of bad puns.
But this last time, I chose the hotel we all booked rooms at -- and it turned out to be an atrocious choice for our needs. However, I didn't realize -- people pointed out -- I had no way of knowing how much this hotel had slid downhill in the nearly 3 years since I'd stayed there.
Not a single person lambasted me for any reason, nor did anyone complain or say, "Why did you pick this place? Man, did you ever do a crappy job!!" But the last time I'd stayed there, it had actually been really nice, and the price was right, which is why I'd recommended it. Rather than place any blame or discontent on me, the group found a workaround for every challenge, and now we all can't stop talking about how amazing God directed it to wind up being.
I KNOW I would have NEVER received that kind of grace or understanding from a larger group, which is why I'm protective of group leaders. One of my rules for taking the time, energy, and financial responsibility of setting anything up is that I don't tolerate naysayers who show no sympathy or flexibility. USEFUL feedback is always welcome (one person suggested a different place they'd stayed at and liked as a possibility for a future gathering, but never complained about where we were.) But anyone who comes along and says, "Why didn't you do this? Why aren't we doing that?" will be promptly invited to either step up and organize things for us or else arrange their own meetup themselves -- and will no longer receive further information about ours. I realize this make me sound like a tyrant, but this hard line has been drawn after years of growing up in the church and seeing those who do step up get repeatedly trampled over.
This whole mini-meetup was born out of me traveling to one place but being able to pass through another where others could gather, and I imagine that's how and in-person gatherings might happen as well.
I picture it as a kind of a, "Hey, some of us are going to be here on these dates and for this long, stop by if you can," so that everyone would be responsible for their own choices. If anything went wrong, sure, people could blame us for the place we chose, but everything else would be their own responsibility.
As I said though, if anything was purposely put together, I'm at a point of preferring something virtual.
Hopefully, CC will get the live chat up and running, and we will be able to go from there.